When to Follow Up With Your Abroad Education Consultant

Planning to study abroad is an exciting journey, but it involves many steps—choosing universities, giving exams, applying for visas, and more. That’s why staying in touch with your consultant is important. But here’s a common doubt among students: "When should I follow up with my abroad education consultant?"

Whether you’re a student or a parent, this guide by Study Square—your trusted abroad education consultants in Ahmedabad—will help you understand when and how to follow up for each stage of your study abroad journey.

1. Before Shortlisting Universities

Your first follow-up should be within a few days of your initial counselling session. Once you’ve discussed your goals and academic background, follow up to:

• Get the university shortlist

• Clarify doubts about countries, course options, or budget planning

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✅ Tip: Don't hesitate to ask, "How soon can I get my list of recommended universities?"

🎓 Did you know? According to a recent survey, 60% of Indian students choose their study destination based on course availability and post-study work options.

2. After Sharing Academic Documents

If you've submitted your transcripts, 10th/12th marksheets, degree certificates, or IELTS scorecard, follow up within 3–5 working days to:

• Know which universities accept your profile

• Understand your eligibility clearly

• Get course-specific recommendations

  
  

✅ Ask your consultant if your current academic scores meet the minimum entry requirements.

3. During Entrance Exam or Language Test Preparation

If you're preparing for IELTS, TOEFL, PTE, or GRE, check in regularly:

• After booking your exam date

• After receiving your scores

• If you’re unsure about your band score goal

  
  

✅ At Study Square, we also offer in-house IELTS coaching and exam planning support.

📊 Stat: Over 70% of Indian students applying to the UK and Australia take the IELTS exam as their first choice.

4. After University Applications Are Submitted

This is a critical stage. You should follow up:

• Within 7–10 days of application submission to check for confirmation emails

• Once every 2 weeks for application status or any document updates

✅ Ask for your application ID or reference number for each university.

🔔 Reminder: Application timelines vary. For example, UK offers can take 2–6 weeks, while Canada may take longer depending on the intake.

5. After Receiving Conditional or Unconditional Offer Letters

As soon as you receive any offer letter:

• Follow up to understand the terms (e.g., conditional offers requiring pending scores)

• Ask about next steps like accepting the offer, deposit payments, and visa prep

• Confirm document submission deadlines

  
  

✅ Don’t forget to ask: “Do I need to accept this offer quickly, or can I wait for others?”

6. Before and After Visa Application Submission

Visa processing is one of the most delicate stages, and staying in touch is very important.

• Follow up before submission to double-check documents

• Follow up 1 week after submission to ask about biometric appointments or embassy updates

• If you haven’t heard back in 15–20 working days, check for status updates

  
  

✅ At Study Square, we offer mock visa interviews, visa file review, and step-by-step guidance.

📌 Tip: For most countries, visa rejection rates are lower when students submit a well-prepared file with professional help.

7. For Scholarships and Education Loans

If you're applying for scholarships or loans, follow up:

• Within 1 week of sharing required documents

• To know if you need to write a scholarship essay or submit financial proof

• For any deadlines related to scholarship or loan disbursal

  
  

✅ Ask: “Are there any country-specific or university-based scholarships I should apply for?”

8. Pre-Departure Stage

Once your visa is approved, you're not done yet! It’s time for final preparation.

Follow up to ask about:

• Accommodation booking assistance

• Airport pickup guidance

• Forex card or SIM card help

• Pre-departure orientation sessions

  
  

✅ Make sure you get a travel checklist from your consultant.

9. Post-Landing Support (Optional But Helpful)

Even after you reach your destination, you might need help.

• Ask your consultant for help with registering at your university

• Health insurance activation

• Guidance on part-time jobs or local laws

  
  

At Study Square, we provide post-landing support so students feel at home even when they’re thousands of kilometres away.

10. Best Practices for Following Up Effectively

• Be polite and professional—start your message with context

• Use the right channel—email is great for documentation, WhatsApp for quick replies

• Follow up once a week unless it's urgent

• Always mention your name, intake, and course when asking questions

  
  
  
  

11. Signs You May Need to Follow Up More Proactively

• You haven’t received any update for more than 7–10 days

• Application or visa deadlines are approaching

• You feel confused or uncertain about the next step

  
  

✅ A responsible consultant like Study Square won’t leave you in the dark, but it’s okay to gently follow up if you’re feeling unsure.

Conclusion

Following up with your education consultant at the right time keeps your study abroad journey on track. Whether it’s your first application or final visa step, staying in touch helps avoid delays and miscommunication.

If you're working with reliable abroad education consultants in Ahmedabad like Study Square, you can expect timely updates and complete transparency. Still, taking initiative and following up smartly shows that you’re serious about your future.

FAQs

Q1. How often should I follow up with my consultant?

Once a week is usually fine unless something urgent comes up. Over-following may delay responses.

Q2. Is WhatsApp a good way to follow up?

Yes, it’s good for quick queries, but send formal requests or document queries via email.

Q3. What if I don’t hear back from my consultant?

Wait a few days, then follow up politely. If there's still no response, escalate to the branch head or coordinator.

Q4. Should I follow up even if I don’t have updates to share?

Yes, especially if you’re waiting for application results or visa updates. It's good to stay in the loop.

Q5. Can my parents follow up on my behalf?

Absolutely! We encourage parents to be involved, especially during financial or visa discussions.